Curious what the best order entry systems have in common? Here are the must-have features every modern wholesale distributor should expect.
1. Fast, Accurate Order Capture
When you’re managing hundreds—or even thousands—of SKUs, speed and accuracy aren’t optional. A modern order entry system should make it effortless to build orders quickly while reducing the small errors that lead to returns, credits, or frustrated customers.
Buyers and sales reps need multiple ways to find products fast: searching by keyword, scanning barcodes, or browsing organized product categories. Clear product details—like pack sizes, attributes, and current pricing—ensure they’re always adding the correct items.
Visual catalogs also make a big difference, especially for customers who rely on product images to quickly identify what they need. The result? Faster ordering, fewer mistakes, and happier customers.
Where ZiiZii fits: ZiiZii makes order building simple with easy search, barcode scanning, and up-to-date product information that helps buyers choose the right items.
2. Customer-Specific Pricing & Catalogs
Wholesale distribution runs on relationships—and every relationship has its own pricing, catalogs, and purchase habits. That’s why customer-specific data is essential in any order entry system.
Your buyers should always see their negotiated pricing, not generic price lists. They should only have access to the items you want them to order, ensuring accuracy and preventing costly mix-ups. This level of personalization not only prevents errors but also builds trust: buyers know the pricing is correct before they even submit the order.
Limiting visibility to approved product lists also makes the ordering experience smoother, reducing overwhelm and guiding customers toward the right products every time.
Where ZiiZii fits: ZiiZii supports customer-specific catalogs, pricing, and item visibility so every buyer sees exactly what’s relevant to them.
3. Flexible Ordering Options Across Devices
Your customers and sales reps aren’t always sitting at a desk—and your order entry system shouldn’t expect them to be. Whether they’re walking store aisles, checking stock in a backroom, or ordering from a laptop at the office, the system needs to adapt to wherever work happens.
That means supporting phones, tablets, and desktops with a consistent, intuitive ordering experience. It also means functioning smoothly in environments with weak or unreliable connectivity. Even if the connection drops, users should still be able to browse up-to-date product information and continue building orders without interruption.
This level of flexibility ensures that ordering fits naturally into your team’s workflow rather than slowing them down.
Where ZiiZii fits: ZiiZii Mobile Ordering works across iOS and Android devices, giving users convenient mobile access to browse catalogs, search items, and submit orders—all with up-to-date product data available even in low-connectivity environments.
4. Barcode Scanning & Quick-Add Tools
Speed matters—especially when reps are walking a customer’s location and building an order on the fly. Barcode scanning can dramatically reduce the time it takes to add items while cutting down on the errors that come from manual entry.
Quick-add tools also streamline the process. Features like reorder lists, purchase history, or lists of frequently ordered items help buyers repeat previous orders in seconds. These tools are especially valuable in high-volume wholesale environments where customers tend to order the same products week after week.
With the right scanning and quick-add features in place, your reps can move faster, serve more accounts, and deliver a better buying experience.
Where ZiiZii fits: ZiiZii includes built-in barcode scanning and easy reorder tools that help users add items quickly and accurately during every order.
5. Integration With Your ERP or Back-Office System
Even the best order entry system can’t deliver real value unless it connects smoothly with your ERP or back-office system. Integration ensures that orders flow directly into your core operations without manual entry or delays, reducing the risk of errors and speeding up fulfillment.
Just as important, your order entry system should receive up-to-date data from the ERP—like pricing, item details, catalog updates, and inventory status. This keeps sales reps and customers aligned with the latest information, prevents order discrepancies, and strengthens your overall ordering workflow.
In wholesale distribution, disconnected systems lead to frustration. Integrated systems lead to efficiency.
Where ZiiZii fits: ZiiZii connects with a wide range of ERP systems used throughout wholesale distribution, ensuring that orders and product data flow smoothly between systems.
ZiiZii Makes It Easy!
The right order entry system should make life easier for your team and your customers. Fast order capture, customer-specific pricing, flexible device support, scanning tools, and ERP integration aren’t optional anymore—they’re the foundation of a modern, efficient ordering experience.
ZiiZii brings these capabilities together to help distributors simplify ordering, reduce errors, and deliver a better buying experience.
Want to see how ZiiZii can transform your ordering workflow?
